Institutional Data Management Specialist

Institutional data management and analysis to assure performance optimization:

• Work closely with departments to ensure the vertical alignment and horizontal integration of the SUAD Strategic Plan with other interfacing divisional/departmental strategies and plans.
• Collaborate with departments to develop and implement cross-institutional action plans and evaluation strategies to ensure quality, data-driven improvement initiatives produce optimized performance in key internal and external metrics and classifications/rankings.
• Support the development and maintenance of structured institutional datasets, data definitions, and documentation to enhance consistency and comparability.

Data Collection, Validation, and Analysis:

• Collaborate with the Senior Institutional Research Analyst in the collection, analysis, validation and interpretation of data using applied research methods to support effective decision making. 
• Collection of accurate and complete data in response to data requests from various external parties and governmental agencies in the format and context required, within the necessary time restriction.

Document and Records Management:

• Support the implementation and effective use of document and records management systems (DMS/EDMS) for institutional data, reports, policies, and evidence repositories.
• Ensure appropriate classification, version control, retention, and secure access to institutional documents and datasets in line with internal policies and external regulatory expectations.
• Contribute to the development of data governance and records management practices that support audit readiness, accreditation, and compliance.

Systems Administration & Optimization:

• Manage and maintain institutional data systems, databases, and platforms.
• Develop dashboards and data summaries to guide policy, strategy and resource planning and support inter-departmental decision-making.
• Integrate data across systems to improve accessibility, reporting, and operational efficiency.
• Support the automation of recurring data collection, reporting, and KPI monitoring processes to reduce manual effort and improve data reliability.

Benchmarking:

• Conduct regular benchmarks of key datasets and perform statistical analyses of data as appropriate to ensure that SUAD is optimizing its performance metrics.

Data Interpretation, Communication and Support:

• Prepare reports and presentations that summarize findings, communicate trends, and provide evidence-based insights to internal and external stakeholders
• In collaboration with Information Technology Services, ensure that the university has access to technological solutions to communicate all data reports effectively.

KPI Database Management:

• Keep up to date on all software, reporting platforms, data management tools, and automation solutions to enhance the institutional approach to data analysis reporting, and document management.
• Working with databases, potentially including experience with SQL, SAS, or other programming languages to extract and manage data.

Related Assignments:

• Perform other related duties or assignments as directed by the Line Manager.