مساعد إداري (مشروع السوربون أبوظبي / جامعة زايد العسكرية)

Job Category : SUAD/Zayed Military University Project

Job Type : دوام كامل

Job Reference Number : HR-ZMU-FT-016-2025

Job Open Date : 2025-11-27 - Deadline: 2025-12-30

Job Location : Abu Dhabi

Job Description

Provide high-level administrative and translation support to the Project Lead Office. Support departmental operations by managing schedules, coordinating meetings, arranging travel, and handling correspondence and presentations Support official communications including speeches and briefings. Maintain organized filing systems and prepare necessary reports and documents. The role requires confidentiality, strong communication skills in Arabic and English, effective task management, and the ability to prioritize urgent and important tasks.

The candidate will be expected to work on the campus of Zayed Military University (ZMU), ensuring appropriate support is provided.

Key Accountability

Official Correspondence & Communication

Draft and prepare official letters in Arabic and English.
Prepare reports, speeches, and internal/external correspondence.
Ensure language accuracy, formal tone, and alignment with institutional standards.
Prepare speeches, talking points, meeting scripts in Arabic and English.
Communicate efficiently with internal stakeholders and external partners while maintaining professionalism and confidentiality.

Scheduling & Coordination

Manage calendars, meetings, appointments, and travel arrangements for the Project Lead Office.
Prepare meeting agendas, share invitations, and ensure timely follow-ups on action items.
Prioritize urgent and important tasks and ensure timely completion.

Document Preparation & Presentation

Draft, edit, format, and proofread reports, memos, and official files.
Design and prepare professional presentations using PowerPoint, Power BI, and other tools.
Ensure documents are accurate, and aligned with required standards.
Draft, edit, and prepare documents, memos, agendas, and reports.
Draft, editing, and prepare creative presentations for internal and external uses.
Draft minutes of meetings and follow up on action items.
Create and maintain organized physical and electronic filing systems.

Archiving & Record Management

Maintain organized physical and electronic filing systems.
Archive documents systematically for easy retrieval and compliance.

Office Operations and Support

Handle office supplies, expense reports, basic procurement and data entry.
Provide administrative assistance to team members when needed.
Maintain confidentiality of files, records, and communication

Event & Protocol Support

Support official events, workshops, visits, and protocol activities.
Assist with logistics, correspondence, guest coordination, and material preparation

Policies and Procedures

Follow department policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

Related Assignments

Provide support to the department by performing other related duties or assignments in the absence of team members or as directed by the Line Manager.

المؤهل

Minimum Qualifications:

Bachelor’s degree Business Administration or relevant field.

Minimum Experience:

Minimum of 3 years in an administrative or office support role, preferably within a university setting.

Job-Specific Skills:

Native-level Arabic communication with strong English (written & verbal).
Proven ability to draft official letters, speeches, reports, and minutes of meetings.
Strong translation skills (Arabic ↔ English) for documents, letters, and presentations.
Advanced proficiency in:
Microsoft Office (Word, Excel, PowerPoint, Outlook).
Power BI, PDF formatting tools, and document presentation software.
Excellent presentation and visual formatting skills.
Ability to prioritize urgent vs. important tasks and manage multiple deadlines.
Strong organization and archiving skills (electronic and physical).
High level of confidentiality, discretion, and professional judgment.
Strong interpersonal and communication skills.
Ability to work under pressure in a fast-paced environment.
Familiarity with government/university protocols is an advantage

Note: This position is based at the Zayed Military University (ZMU) campus. Candidates should be willing and able to work on-site