International Relations & Research Coordinator

International Partnership Development & Cooperation

• Help Identify and assess opportunities for new international partnerships with universities, research institutions, and international organizations.
• Support communication with embassies, consulates, cultural missions, and international agencies.
• Assist with the development of international joint programs in collaboration with academic departments.
• Prepare, draft, proofread, and track agreements, MoUs, and partnership contracts in coordination with the Head of International Relations, Legal Affairs, ADEO, and academic units.
• Maintain organized records of signed agreements, ensuring timely follow-up on renewals, reporting obligations, and compliance requirements.
• Support international research collaboration initiatives, including joint calls, visiting scholars, and institutional projects.

International Mobility Management

Incoming Mobility (Students, Faculty, Researchers, Delegations)

• Coordinate nominations and admissions processes with partner universities.
• Ensure smooth administrative onboarding (registration, housing, visa, health coverage) in collaboration with relevant departments.
• Review and validate Learning Agreements in coordination with academic departments.
• Organize orientation sessions, briefings, and integration events.
• Provide individual follow-up to ensure successful academic and personal integration.
• Coordinate the issuance of transcripts and end-of-mobility documentation.
• Facilitate hosting arrangements for visiting academics, researchers, postdoctoral fellows, and research interns.
• Support the planning and hosting of incoming delegations, including program design, logistics, and institutional presentations.

Outgoing Mobility (Students, Faculty, Researchers)

• Manage the application, selection, and nomination processes for outgoing mobility programs (exchanges, internships abroad, research stays).
• Organize information sessions and ensure transparent communication about opportunities and deadlines.
• Collect, verify, and process application files.
• Coordinate Learning Agreements, visas, insurance, and housing arrangements.
• Organize pre-departure orientation and provide support during mobility.
• Coordinate post-return processes (feedback, grade conversion, credit recognition).
• Work with the Career Center to promote and facilitate international internships.
• Assist academics and researchers with planning international research stays, collaboration visits, and short-term mobility.

Research Coordination & Administrative Support

• Collect, verify, and maintain onboarding documentation for all research personnel (Research Assistants, Affiliate Researchers, PhD Students, Postdoctoral Fellows), ensuring confidentiality and compliance.
• Coordinate with HR and the Career Office to ensure completeness of records and adherence to SUAD procedures.
• Prepare and track documentation for Internal Research Excellence Grant (IREG) projects, ensuring alignment with funding guidelines.
• Assist principal investigators with documentation, reporting deadlines, and follow-up related to funded research projects.
• Support administrative processes for research events, workshops, conferences, and academic travel, including security clearance and internal authorizations.
• Maintain accurate digital and physical archives of research documentation for audits, reporting, and Research Council reviews

Internal Coordination & Process Optimization

• Act as a liaison between international relations, academic departments, research teams, and administrative units to ensure consistent communication and coordinated procedures.
• Contribute to improving mobility, partnership, and research administration processes to enhance efficiency and transparency.
• Ensure traceability and documentation of all procedures, approvals, and decisions.
• Collaborate with IT to support the digitalization and automation of mobility, partnership, and research workflows

Data Management, Reporting & Communication

• Maintain accurate records and databases for partnerships, mobility activities, and research-related documentation.
• Collect and analyze data to support institutional KPIs, reporting obligations, and strategic planning.
• Support the preparation of communication materials (newsletters, guides, presentations, website updates) to promote SUAD’s international and research activities.
• Ensure consistency and visibility of SUAD’s international network across communication platforms.

Related Assignments

• Perform other related duties or assignments as directed by the Line Manager