Public Relations Officer – UAE National

Government Liaison and Immigration Affairs

• Act as the main point of contact for government departments and authorities on behalf of Sorbonne University, Abu Dhabi (SUAD) on the campus of Zayed Military University (ZMU) and build strong relationships with authorities.
• Processing, following up on, and collecting visas and residence permits for newly hired employees and their families, ensuring they meet all legal requirements (e.g. degree verification and attestation).
• Assist new employees in completing their medical examination in order to complete the visa application process.
• Conduct the visa renewal process for all current employees and their sponsored dependents in a timely manner to avoid expiration and travel limitations.
• Obtaining and renewing licenses, permits, and approvals necessary for business operations wherever applicable.
• Process all required documentation to obtain immigration visa approval in order to ensure employees work status complies with governmental and legal requirements.
• Prepare documentation to obtain the Emirates ID card and support employees in attending appointments for fingerprint collection, to ensure all UAE requirements related to employment are adhered to.
• Work alongside other divisions/departments to coordinate with different embassies in the UAE to obtain business and visitor visas for employees travelling to other countries for business purposes.
• Assist the visa process for visiting staff or other stakeholders from overseas when required. May include translation of documents.
• Conduct the timely cancellation of all required documents, such as residence visas; Emirates ID cards; housing support etc., for all staff exiting SUAD.
• Responsible for completing or coordinating the translation of all official documents in order to comply with UAE rules and regulations.

Employee Representation

• Represent the University at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities and other significant departments in relation to visa and other employee requirements.

Expert Guidance and Up-to-Date Information

• Offer valuable insight into local regulations, helping avoid common pitfalls.
• Maintain own knowledge of the latest rules and regulation of the Labour and Immigration department to ensure all UAE employment regulations and laws are adhered to.

Document Management & Record Keeping

• Preparing, organizing, and submitting all necessary government-related documentation and legal paperwork.
• Maintaining accurate, well organized and managed record keeping.

Payments and Petty Cash

• Manage and coordinate the Petty Cash expenses for the department by following the HR manual and liaising with the Finance department on a monthly basis.

Policies and Procedures

• Follow department policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

Related Assignments

• Provides support to the department by performing other related duties or assignments in the absence of team members or as directed by the Line Manager.